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Finally: A System That Remembers
What Your HOA Forgot

VRTSync is the first visual records platform for HOA property maintenance. From irrigation shutoffs to snow zones and tree warranties — never lose critical site knowledge again.

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Built by
HOA Contractors
for HOAs

We’ve spent 20+ years in the field managing the chaos of property maintenance turnover. Every time a contractor leaves, a board rotates, or a manager changes — knowledge disappears.

VRTSync is the memory your property deserves.
THE PROBLEM

When history disappears, so does control

Without persistent records, even good contractors and managers are flying blind.
water damage icon$18,000 wasted locating a lost irrigation shutoff (Westlake)
water damage iconCritical irrigation nodes left un-winterized for years (Hyland Village)
water damage iconRepeated billing for the same repairs - year after year
VRTSync protects your landscape — and your budget — from memory loss.
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Visual Records.
Permanent Memory.
Mapped Clarity.

VRTSync stores all maintenance and infrastructure data in a map-based platform built specifically for HOAs. Everything is tied to location, timestamped, and always accessible.

What's been done

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What's due next

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What's broken

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Who did it

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What it cost

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No spreadsheets. No guessing. Just clarity.

How It Works

1. Import or Draw your property map

We start with existing GIS files or hand-drawn boundaries.
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How It Works

2. We Layer In Your Property Systems

Irrigation, landscaping, snow, trees, maintenance tasks — all visually layered.
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How It Works

3. You log, track and view everything

Each service, repair, and update is timestamped and tied to location.
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How It Works

4. Everyone stays in sync

Boards, property managers, and contractors finally share the same page — literally.
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Efficiency

Core Features

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Dynamic MappingVisual layers for irrigation, trees, snow zones & more
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Service loggingTimestamped record-keeping
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Irrigation System MappingControllers, zones, backflows, valves
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Task ManagementAssign, track and complete work tied to specific areas
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Invoice ReportingAuto-generated summaries tied to contractor work
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Persistent DataRecords stay, even when people change.

Who It's For

HOA Boards

  • Know what’s been done and what’s due
  • Reduce inflated or duplicate costs
  • Protect property values with clarity and control

Property Managers

  • Centralized records across every property
  • Fewer calls, fewer complaints, faster answers
  • Proven service history at your fingertips

Contractors

  • Clear scopes of work
  • Documented proof of service
  • Fewer disputes, faster payments
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Layers Overview

VRTSync comes pre-configured with HOA-specific map layers. Every one of them supports historical data and future planning.

Irrigation

Full infrastructure with all components mapped.

Landscape

Turf and beds with square footage and service data.

Tree

Species, locations, warranties, and treatments.

Snow

Plow, shovel, melt zones, and storage.

Winter Watering

Plant-specific service logs.

Pet Stations

Waste logs and refill tracking.

Task Management

Open and completed work logs.

Custom Layers

Build anything else your HOA needs.
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VRTSync

Why Now

HOA boards are overwhelmed. Property managers are stretched. Costs are up.
VRTSync is the solution built for this exact moment.

  • Stop wasting money on lost information
  • End repeat charges and services dispute
  • Modernize your record-keeping once and for all
You don’t need a new contractor — you need a system that remembers.
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Ready to see it in action?

We’d love to show you how VRTSync can transform your community’s maintenance clarity.

We’ll walk you through it, no strings attached.